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Sample Letter Notifying Patients of Physician Leaving Practice

Leaving a physician's practice unexpectedly can be both a personal and professional challenge. Not only will you have to consider the continuity of your patients' care, but you may also face legal and business considerations.



If you are leaving a group practice, you have a duty to inform your patients about the change. This means that you should notify your patients in writing and that you will need to notify your patients of your new contact information. You may also have to pay for an extended reporting period if you are leaving without cause.


Your employment contract should outline the ethical and legal obligations you have toward your patients and how you should notify them. You may also have to respond to subpoenas. You should also consider your retirement plans.


Your medical practice should have safeguards in place to protect your patients' records. This is especially important for small practice groups and independent practitioners. It is a good idea to consult an attorney for more information.


Leaving a physician's practice may require you to respond to board complaints. Whether you are leaving a group practice or a solo practice, you should be sure to comply with federal and state laws.



You may also need to consult with an attorney to determine who will pay for an extended reporting period if you leave without cause. If you are leaving a group practice, your employment agreement may also define the ownership of your patient list. The AMA Code of Ethics Opinion 7.03 advises that you notify your patients of your new address. You can also contact your local medical association for referrals.


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